Schedules and runsheets
Build and update schedules, runsheets and the tasks behind them.
Cothena Assist
Do it yourself or let AI do the grunt work
Assist works inside your event — its schedules, tasks, people and history — and always waits for your approval before anything changes.
Ask
Ask Assist anything
Assist helps you surface issues, gain insights from past events and more.
It works from the operational context already inside Cothena — schedules, tasks, conversations and change history — so instead of beginning with a blank prompt, it begins with the structure of the actual event.
Delegate
Let Assist do the work
Assist can help you with building schedules, setting up users, writing content and more.
Ask it to build and update schedules, tasks, runsheets, notes and other event assets, or to turn a plan from a spreadsheet into something your team can run.
Control
Gatekeep and control the work
Assist always suggests and waits for your approval before changing anything.
Every change can be reviewed, approved and edited manually — you stay in control of the event, and Assist does the grunt work.
You approve.
Assist proposes.
Assist never acts behind your back. It lays out what it would change, and nothing changes until you say so.
- 1
You ask
Type what you need, at your desk or from your phone on site.
- 2
Assist suggests
It drafts the schedules, tasks, users or content, and shows you exactly what would change.
- 3
You decide
Approve it, edit it by hand, or discard it. Every change can be reviewed.
What you can hand to Assist
The grunt work of an event, from the first import to the last change on site.
Users and roles
Set up the people on the event and the roles that decide what each of them sees.
Content and notes
Write event content and the activity, task and runsheet notes each stakeholder needs.
Getting plans in
Handle the setup from your spreadsheets and documents, then review and refine what it built.
The next edition
Adjust schedules, content or operational details when a previous event becomes the next one.
On site, from your phone
Update schedules and runsheets, start conversations or notify the people affected, directly from your mobile.
Registration, with Add-ons
Help build registration pages, booking flows and other connected parts of the event.
Reviewing what happened
Surface patterns, compare editions and trace issues back through the work that produced them.
Ask it about
your events
How Cothena keeps the context- What caused this activity to run late?
- Which blockers appeared more than once?
- What changed between this edition and the previous one?
- Which tasks created downstream delays?
- How did we handle this last time?
Every event adds context, so each question has more to work from than the last.
Questions
Does Assist change anything on its own?
No. Assist always suggests and waits for your approval before changing anything, and every change can be reviewed, approved and edited manually.
Can I still do everything myself?
Yes. Everything Assist does, you can do by hand in Cothena. Assist is there for the grunt work, not in place of your own judgement.
What does Assist know about my event?
It works from the operational context already inside Cothena: schedules, activities, tasks, notes, conversations, venues, people and change history, all connected to the event they belong to.
Can I use it during the event?
Yes. On site you can ask Assist to update schedules and runsheets or reach the people affected by a change, directly from your mobile.
See Assist on your own event
Send us a runsheet before the meeting and we will show you Assist turning it into a working event.